7 Helpful Gmail Tricks That Will Shock You!

- Updated: 31st May 2023, 15:43 IST
  • 1
    1. Undo a sent email
  • 2
    2. Make Use Of Gmail Keyboard Shortcuts
  • 3
    3. Make use of Gmail Templates.
  • 4
    4. Email Tracking
  • 5
    5. Grant access to someone else your Gmail without reviling password
  • 6
    6. Use Gmail when you are offline.
  • 7
    7. Use Gmail when have a slow internet connection
  • 8
    Concluding Remarks – Helpful Gmail Tricks

Most Gmail users use Gmail only to send and receive emails. If you are one of them then these helpful Gmail tricks will blow your mind. There are lots of tricks and tips that you are not aware of and can use to organise your workflow and improve productivity.

Gmail comes with many power-packed features and extensions that can improve its functionality. So, if you are a Gmail user, read this article thoroughly. In this article, we will discuss seven helpful Gmail tricks that you should know.

1. Undo a sent email

Have you ever sent an email and realised you had made a mistake after pressing the send button? If yes, Gmail’s “undo send” feature can help you.

This “undo send” feature allows you unsend any sent email within 30 seconds once you click the send button.

Undo sent email

The impressive thing is that you can even adjust the cancellation time limit for sent emails.

To do this, you need to click on Settings -> See all settings. After that, click on the General tab. Here find the “Undo send” button and click on the drop-down arrow to set the cancellation period.

Undo sent email - see all settings

2. Make Use Of Gmail Keyboard Shortcuts

Want to handle your Gmail inbox seamlessly? Use Gmail’s keyboard shortcuts. Gmail provides various keyboard shortcuts which will make email management quite easier.

If you want to access the keyboard shortcut, you need to press the Shift + ?/ on your keyboard. When you do it, one popup window will appear. It will display all the keyboard shortcuts that are enabled and shortcuts that are turned off.

Make use of Gmail Shortcuts

Now, to enable keyboard shortcuts, you need to go to Settings -> Click on see all settings -> General. After that, you need to scroll down to keyboard shortcuts and select the radio button which shows “keyboard shortcuts on”

Gmail Keyboard shortcuts - see all settings

You can even customise these keyboard shortcuts and change them to various actions.

Also read: How To Delete Gmail Account: Easy To Follow Guide

3. Make use of Gmail Templates.

Do you want to send a similar email to 100+ recipients? If yes, you can do it by using Gmail templates.

For that, you do not need to create multiple emails by copy pasting similar content. All you need to do is make use of Gmail’s templates. You can simply import email message templates into your email. It will save you valuable time as you do not need to handle bulk emails.

Make use of Gmail Templates

If you want to turn on the Email Template feature, you need to go to Settings-> see all settings -> Advanced -> Templates -> click on Enable. After that, click on Save in order to save the changes.

Make use of Gmail Templates - 2a

Now, one question will surely pop into your mind – how do you save an email template?

Read on to get its answer.

You need to follow the below steps to save email templates.

  • Go to compose window -> Now, click on the three dots present at the bottom right.
  • After that, click on Templates -> Save draft as a template
  • Give a name to your recently created template and click on -> Save.
Make use of Gmail Templates - 3b

Now, whenever you import your email message, follow the same steps as mentioned above and after that, select the saved template.

Also read: How To Create A New Gmail Account

4. Email Tracking

You often send an important email but are still determining whether the recipient has read it or if the email lands in the spam. Don’t worry. Gmail offers various extensions to track email and provides you with information on whether the recipient has read your email.

Email tracking- Helpful Gmail Tricks

For that, you need to install the Mailtrack extension. It will let you track unlimited emails even if you are using its free version.

You will see the double checkmark icon in green colour when the recipient reads your email. Even you will get a notification. The only downside with Mailtrack is that it does not let you disable its tracking info for specific emails.

Also read: How To Reset Gmail Password?

5. Grant access to someone else your Gmail without reviling password

Grant access - Helpful Gmail Tricks

Do you want to give your Gmail’s access to someone else but do not want to share your password? You can do it by delegating account access.

  • For that, you need to go to Settings -> See all settings -> Accounts and import.
  • After that, click on Add another account.
Grant access - 2b - Helpful Gmail Tricks

Now, enter the email address of the person to whom you want to give access. After that, click on Next Step.

Also read: 5 Best Hidden Useful Gmail Settings We Bet You Didn’t Know About

Grant access- 3c - Helpful Gmail Tricks

Now, click on “Send email to grant access.” Your delegates will receive an email and he/she needs to accept the invitation from the email. Once they do it, it will take a few hours before they can access your account.  

This feature is quite useful when you want to go on vacation or do not have access to email for an extended amount of time.

You can even give limited access to your delegates. For example, you can give them read and write access but restrict them from changing their Gmail password, account settings, or even chatting with anyone.

Also read: How To Remove Gmail Account from Phone?

6. Use Gmail when you are offline.

Do you know Gmail has specific feature which will let you enable Gmail to read and compose responses when you are offline. Remember Gmail only let you read and give response to emails that you had received when you had an internet connection.

Whenever you reconnect to the Wi-Fi, the response that you have crafted will be sent. Install a Chrome app to use it.

Use Gmail when you are offline - Helpful Gmail tricks

Also read: How To Create And Use Email Templates In Gmail

7. Use Gmail when have a slow internet connection

Gmail offers you a mode in which you can access to email even having slow connection. This mode is called HTML mode.

Use Gmail when have a slow internet connection

Click on this link to access this feature.

Whenever you enable this feature, Gmail will load its simple basic interface without bells and whistles. This feature is useful when you are working in areas or places having low internet connection such as airports, café, etc.

Also read: How To Clear Gmail Storage? Let’s Learn Quick Tricks

Concluding Remarks – Helpful Gmail Tricks

In summary, Gmail is a popular email service worldwide that does not need any introduction. Due to its, simple, appealing, and user-friendly interface, people love to use it.

In this blog, we have discussed some Gmail tricks that can level up your work management. And, now that you know the helpful Gmail tricks that you can benefit from while using Gmail, start using it. Also, let us know in the comment section below which one you found useful.

Also, if you know any other Gmail tricks that you feel we have missed out on, feel free to tell us in the comment box below.

Also read: 7 Best Gmail Extensions To Make Your Gmail Experience Easier!

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Highlights of the Story

  • Gmail is a feature-rich email service that is widely used by people across the globe.
  • However, still most users are not aware of how to use it fully to level up their email workflow.
  • In this article, we have listed some helpful Gmail tricks that you can try.

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